Human Resources Assistant
Birmingham - Alabama (AL), 35244
Summary: Plans and administers all policies relating to all phases of Human Resources activity by performing the following duties with assistance from the Regional Support Center Human Resources staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Other duties may be assigned by the Regional Vice President or the Human Resources Manager.
- Maintains applicant flow and sourcing methods; sources hourly candidates for the Branch Operations including placing advertisements, attending career fairs, directing sourcing, and job posting both internally and externally;
- Interviews and hires qualified hourly candidates for the Branch Operations through phone and in-person interviews, pre-employment tests, drug screens, applicant background checks, filing and obtaining required licensing and other documentation;
- Plans and conducts new employee orientation to ensure quality training of organizational policies, procedures and culture; schedules Initial Security Officer Training (ISOT) and Pre-Assignment Training for new hire personnel;
- Provides Walden Security benefits information and assists with completing the necessary forms to enroll and cancel benefits;
- Creates and enters new employee personnel information into the HRIS;
- Keeps records of personnel actions such as hires, promotions, transfers, performance reviews, separations/terminations, and employee statistics for government reporting. Records and tracks EEO data relative to new employee applicant flow data; Maintains new applications as specified by the EEO Administrator;
- Ensures compliance with State and Federal regulations, as well as company policies and procedures;
- Advises management in appropriate resolution of employee relations issues; drafts counseling documents and participates in disciplinary procedures.
- Responds to employee inquiries regarding personnel policies, procedures, and programs;
- Answers DOL unemployment inquiries, prepares Separation Notices and completes verification of employment requests for employees;
- Participates in company Quality Assurance initiatives, including record keeping, training and auditing.
- Assists Human Resources Manager in the filing of FMLA requests and Workers’ Compensation claims.
- Oversees any uniform assignments, exchanges, or reimbursements.
- Maintains uniform room cleanliness and inventory.
- Performs other clerical duties as needed, such as filing, photocopying and collating.
This position has no supervisory responsibilities. The Human Resources Assistant II will report to the Human Resources Manager and Regional Vice President.
To perform the job successfully, an individual should demonstrate the following competencies:
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics;
- Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others;
- Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things;
- Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings;
- Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information;
- Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others;
- Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness;
- Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce;
- Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values;
- Organizational Support - Follows policies and
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
Relevant Bachelor’s degree and one year of relevant experience or four years human resources management experience and/or training; or equivalent combination of education and experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations using the English language. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, the Human Resources Generalist should possess intermediate to advanced skills in Microsoft Office software including Word, Excel, Outlook and Powerpoint and should have working knowledge of applicant tracking systems; Human Resources systems; internet programs; order processing systems; and Security Management System (SMS).
CERTIFICATES, LICENSES, REGISTRATIONS:
The Human Resources Generalist should maintain membership in the Society for Human Resource Managment (SHRM).
Must be able to travel on a limited basis (30%) and on infrequent occasional work nights and/or weekends.
Ability to pass a drug screen and criminal background check.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and ability to see and distinguish basic colors.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.