Intermediate Executive Assistant

Huntsville - Alabama (AL), 35816


Job Description:

When details make the difference, the difference is having you

We value people who appreciate what others may dismiss as “the small stuff.” If there’s a way to fine tune to improve accuracy, you’ll find it. Your keen observational skills and extraordinary work ethic are what make you such a valuable employee to us. When you’re responsible for the job, nothing slips through your fingers. Please don’t slip through ours. Parsons is seeking an Intermediate Executive Assistant.


  • Personally responds to as many inquiries as possible, referring remaining inquiries to appropriate individuals within the government for timely responses.
  • Prioritizes responses to incoming calls from both inside and outside the government.
  • Prepares correspondence and reports, much of which is confidential in nature.
  • Composes non-routine correspondence from brief notes or verbal instructions and composes replies to routine correspondence on own initiative.
  • Initiates drafts of replies to other correspondence or inquiries for review by executive.
  • Proofreads and/or reformats drafts of documents created by executive for spelling, grammar, and clarity of communication so that final correspondence is signature ready.
  • Schedules meetings, conferences, and appointments; establishes and maintains calendar of events and keeps executive informed of commitments.
  • Makes arrangements for and hosts visiting dignitaries. Makes travel arrangements, coordinating
airline and auto rental reservations, hotel accommodations, and expense reports.
  • Prepares meeting agenda, reports, files, and other materials for meetings.
    May generate presentation graphs or charts using various graphics software.
    Establishes and maintains follow-up files and confidential files for immediate supervisor.
  • Initiates routine and nonroutine reports as appropriate. Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned. Produces and distributes data in graphic, spreadsheet, or narrative format.
  • Establishes and maintains databases as required.
    Keeps current on all governement policies and procedures.
  • Serves as focal point for gathering newly published policies and the dissemination of materials.
    Performs other responsibilities associated with this position as may be appropriate.

  • Education/Experience:
    Associate's Degree in Accounting, Finance, Business (or equivalent) and typically 3+ years of related work experience.

    Must be eligible to obtain and maintain, or currently possess Secret clearance.

    Ready for action? We’re looking for the kind of people who see this opportunity and don’t hesitate to act. Parsons is a leader in the world of Technical Services and Engineering. We hire people with a broad set of technical skills who have proven experience tackling some of the greatest challenges. Take your next step and apply today.

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