UAF Facilities Services is seeking a Materials Manager to work with the University Central Receiving and Property office. The successful applicant will have a strong background in managing employees, excellent interpersonal skills, high level of attention to detail, knowledge and ability to interpret policies and regulations and have in-depth knowledge of the UAF campus. This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.
10Assistance to Campus: Manage the receipt, documentation and distribution of materials purchased by the University. Provide a controlled and secure method of expediting materials, completing the purchasing cycle, and expeditiously payment of vendor invoices. Expedite rush or special handling deliveries; submit damage and other freight claims for departments; and coordinate approval by US and foreign customs offices. Provide the campuses assistance in accounting, tracking, and complying with regulations. Reutilization of surplus equipment.Essential
10Building Management: Manage usage of storage and warehouse space at 1855 Marika. This includes space on both the secure and non-secure sides of the building, as well as Connex storage units and the exterior storage areas. Work with Facilities Services/DDC and other departments requesting space. Layout and organize various spaces in an efficient manner. Work includes showing available space to departments, authorizing keys and access codes for users, keeping the storage space usage inventory up to date, and overseeing materials being loaded in and out of the facility as necessary to ensure products stored are safely secure and do not present hazards. Coordinate with FS Business Services to ensure accurate and complete billing for space utilized occurs.Essential
10Staff Training and Technical Assistance: Provide ongoing guidance and development to UAF faculty, staff and students with the goal of improving compliance, and increase expertise through in-house and external classes. Primary emphasis is in Property and Materials handling regulations and procedures.Essential
10Vendor Relations: To reconcile shipments, damaged goods, overdue shipments, and special delivery and handling requirements. Coordinate with vendors to initiate public auctions, as necessary to dispose of surplus equipment and supplies.Essential
15Human Resources: Direct the work activities of full-time employees and student employees. Recruit, hire, evaluate performance, and provide guidance, training, motivation. Establish plans of improvement within progressive discipline as necessary. Coordinate with the Facilities Services Business Services Center for needed administrative support.Essential
20Compliance: Ensure the accurate interpretation and application of Federal, State and BOR property requirements for accountability of capital equipment and disposal. Ensure UAF property system is approved by the office of Naval Research, as a major component of the biannual Comprehensive Procurement System Review of UAF. Comply with Federal and State DEC & EPA Transportation and handling of hazardous materials. Comply with US Customs regulations.Essential
25Operations Management: Establishes and implements procedures to insure: 1. Recording of capital equipment in compliance with federal, state, and university requirements. 2. Lawful disposal of University property through redistribution, auction, or sealed bid sales. 3. Proper bar coding of property/equipment and accounting property procedures are completed. 4. Completion of annual UAF and rural colleges equipment inventory. 5. Accurate recording of receipts of supplies and equipment. 6. Notification to departments, Accounts Payable, and Purchasing as required to initiate payment. 7. Processing of freight and
damage claim for UAF departments. 8. US Customs procedures and proper documentation are completed accurately for equipment and research materials for importing and exporting. Provide oversight and review of these diverse operations on a daily basis. Resolves department complaints and requests for assistance.Essential
Excellent customer service skills.
Ability to develop and maintain effective, collaborative working relationships with colleagues, supervisor, and campus community.
Knowledge of Federal, State and BOR regulations relating materials management, DEC and EPA requirements.
Knowledge of Customs Regulations.
Technical writing, Oral Communication and computer skills.
REQUIRED EDUCATION OR TRAINING:
Three years of college coursework and three years progressively responsible experience related to materials management and receiving, or an equivalent combination of training and experience.
Salary Information: Grade 79, minimum $54,206 annually, DOE. This is a full-time, benefited position with a UA employee benefits package. Benefits include medical, dental, vision insurance, paid leave, sick leave, tuition benefits and many much more!
Applicant Instructions: Please attach a comprehensive resume, cover letter, and the names and contact information (address, email and phone numbers) for three (3) professional references.
This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.
For first review of internal applicants, applications must be received prior to 11:55 PM Alaska Standard Time on Monday, September 6, 2021 to be considered for this position. To ensure consideration, please apply prior to the review date. Open until filled.
Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.