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Court Case Manager 2 / Bookkeeping & Probate (1018)

locationKetchikan - Alaska (AK),

atState of Alaska

Estimated salary $21.91 an hour

Job Description:

The Ketchikan Trial Court is accepting applications for a Court Case Manager 2 (salary range 12).

The Position

This position will be the first point of contact via telephone for the clerk's office and will be responsible for providing general and computerized accounting and bookkeeping functions. You will receipt funds into the computer, verify money and prepare daily deposits, process all disbursement requests and monitor funds held by the trial court. This position will assist in calculating interest on judgments and execution paperwork for writs of execution prior to issuance, create and maintain post-judgment record of transactions, and monitor bookkeeping forms and supply inventory.

You will also perform duties associated with probate cases, which include opening, monitoring, and closing cases, reviewing filings for compliance with rules and statutes, and sending deficiency notices as needed. In addition, you will prepare and process judicial assignments; research and complete probate records requests, and provide out of town judges, visitors and guardians ad litem with copies of files in cases assigned to them.

Additionally, you can expect to perform duties as an in-court for hearings as required, and act as back-up for the front counter assisting court patrons both in person and by telephone and directing inquiries accordingly.

The Work Hours
Full-time court employees are currently scheduled to work 36 hours per week. The work hours for this position are Monday - Thursday, 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m.

IMPORTANT: Please attach a cover letter expressing your interest in employment as a Court Case Manager 2. Failure to submit a cover letter may disqualify you from consideration for an interview.
For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Minimum Qualifications

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager I with the Alaska Court System or an equivalent position with another employer AND the ability to type at least 40 words per minute (net).

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution AND the ability to type at least 40 words per minute (net).

OR

A bachelor's degree from an accredited college AND the ability to type at least 40 words per minute (net).

Additional Required Information

This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
  • A professional cover letter, completed per the instructions below.
  • Post-secondary transcripts, if using education to meet minimum qualifications.
  • Typing certification dated within one year showing a typing speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):
  • Copies of your most recent (2) performance evaluations, if available.
  • A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers.
COVER LETTER
Please attach a professional cover letter to your application before submitting it online or, if unable to attach to your application, email it to [email protected]

Your cover letter should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.

Your cover letter will be used to help determine
which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional cover letter, you may not move on to the interview phase.

TYPING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online typing tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, typing tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices. During the pandemic, this option may not be available.

WORK HISTORY
If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class in the Ketchikan Trial Court occurring within 60 days of the closing date.

Contact Information

Contact Title: Recruitment
E-Mail: [email protected]
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242


The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package. Effective July 1, 2016 the following are typical benefits available to full-time employees.
  • Membership in the Public Employees Retirement System (PERS)
  • Medical and dental coverage for employee and eligible dependents
  • Vision plan (optional)
  • Employer paid Basic Life Insurance with additional coverage available
  • 36 hour work week
  • 11 paid holidays per year
  • Personal leave accrual based on years of creditable state service
  • Retirement programs with a wide variety of investment options
  • Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
  • Alaska Deferred Compensation Plan (optional)

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov.

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