Clean Energy Program Coordinator
Phoenix - Arizona (AZ), 85020
The Nature Conservancy
Based in our Phoenix office, this is a 6-month, full-time position. The Clean Energy Program Coordinator will be responsible for performing multiple administrative functions related to the assigned program, such as: scheduling and coordinating logistics for special events and/or meetings (8-10/month; some virtual; others on-site in Phoenix or throughout Arizona), purchasing, online file sharing and management, database management, and telecommunications. They may assist with the training and support of program volunteers and may coordinate the activities of volunteers. The Coordinator may perform Information Systems and Finance administrative tasks, preparing reports, tracking project management, and monitoring budgets. They will use available systems and resources to maintain, track, and research data, and to produce and review reports; will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff’ and coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Coordinator may handle inquiries about program activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program. May be required to work additional hours and occasionally travel.
- Perform duties under general supervision and established guidelines;
- Make day-to-day decisions within the scope of work assignments and prioritize work independently;
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
- Demonstrate sensitivity in handling confidential information;
- Does not supervise any staff, but may supervise volunteers or consultants;
- Financial responsibility may include purchasing, processing invoices, contracting with vendors (e.g., meeting space), and assisting with budget tracking;
- Serve as a team member for assigned projects;
- Travel (throughout Phoenix and occasionally throughout Arizona), work overtime, and work evenings and weekends as needed.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Bachelor’s degree and 1 year of experience or equivalent combination;
- Experience with Microsoft Office Suite, video conferencing tools, and web-based data sharing applications;
- Experience with meeting management and support; generating agendas, maintaining, taking and distributing meeting minutes, etc.;
- Experience coordinating internal and external calendaring and scheduling;
- Experience in business writing, editing, and proofreading;
- Experience organizing time and managing diverse activities to meet deadlines;
- Experience performing one or more administrative processes; and
- Experience working and communicating with a wide range of people;
- Valid driver’s license.
- Ability and willing to work additional hours.
- Ability and willing to travel as needed.
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Preferred is 2 years of directly related experience (such as coordinating and managing meetings; project coordination);
- Familiarity with ASANA (or similar) project management software;
- Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems;
- Ability to apply research skills;
- Ability to write and edit written materials for use with program communications and special events;
- Database skills, including managing and tracking data, and producing reports;
- Ability to apply critical thinking skills;
- Excellent customer service skills and focus;
- Strong organizational skills and attention to detail;
- Experience, coursework, or other training in relevant field.
This position requires a valid driver's license and compliance with the Conservancy's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." Please see further details in the Auto Safety Program document available at www.nature.org/careers.
Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
To apply to position number 48281, submit resume (required) and cover letter (required) separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on January 9, 2020.
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The Nature Conservancy is an Equal Opportunity Employer
Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.