USA

DHSEM Grants Specialist

Colorado - Colorado (CO),

State of Colorado Job Opportunities

$5,322 - $5,939 a month

Job Description:

Department Information

THIS POSITION IS OPEN TO CURRENT STATE OF COLORADO RESIDENTS ONLY

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

Visit our website to learn more about the work we do to keep Colorado safe!

ABOUT THE DEPARTMENT

The Colorado Department of Public Safety (CDPS) consists of five Divisions: Colorado Bureau of Investigation (CBI), Colorado State Patrol (CSP), Division of Criminal Justice (DCJ), Division of Fire Prevention and Control (DFPC), and the Division of Homeland Security and Emergency Management (DHSEM). The Executive Director's Office (EDO) provides administrative and management services to the operating divisions of the department.

DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT
The Division of Homeland Security and Emergency Management is the coordinating agency for Colorado's response to emergencies and disasters, regardless of cause.

Our Mission: To lead and support Colorado's effort to prevent, protect, mitigate, respond to and recover from all-hazards events.

Our Vision: A prepared, safe and resilient Colorado!

Our Core Values: Service, Teamwork, Respect, Integrity, Vision and Excellence.

Our Guiding Principles: Results-Focused, Innovative, Service-Oriented and Employee-Centric.

Our mission is accomplished through a comprehensive and coordinated program of mitigating hazards, preparing for emergencies, preventing terrorist attacks and other criminal activity, coordinating resources for response to a disaster and supporting subsequent recovery efforts. The division also serves as the conduit for state and federal funding to prepare for and recover from all hazard events. The division accomplishes its mission through the following offices:

  • Director's Office
  • Office of Emergency Management
  • Office of Grants Management (Formerly Office of Preparedness)
  • Office of Security and Prevention (CIAC)

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WHY JOIN US

  • Our employees are proud of their work and believe their work is important and valued by the public.

  • Our supervisors do a great job managing employees, providing clear expectations, treating employees with respect and providing timely feedback.

  • We value a high work-life balance.

  • CDPS is an equal opportunity employer. We welcome diversity of backgrounds and ideas.

In addition to rewarding meaningful work, we offer a competitive benefits package that includes:

  • Excellent work-life programs, training, and professional development opportunities;

  • Retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;

  • Medical and dental options (for permanent employees and their dependents).

  • Short and optional long-term disability coverage

  • 10 paid holidays per year plus vacation and sick leave.

  • Employee Assistance Program (C-SEAP) available in every region of the state.

  • Subsidized RTD FlexPass and free parking at most work locations.

  • Reduced college tuition (CSU Global, DeVry University, University of the Rockies)

  • CDPS Tuition Reimbursement Program.

  • Life insurance that includes legal resources and discounts.

For a complete review of the benefits we offer, please click on this link.

Description of Job

ABOUT THE WORK UNIT
The mission of the Office of Grant Management is to standardize, streamline and improve federal and state grant management practices. This Office promotes and provides assistance for projects and programs to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from all hazards events. The support provided includes all phases of the grant life cycle from application, awarding of the grant agreements, to close-out of the grant agreements and the grant program. Services include:
  • Disseminate funding opportunity announcements
  • Assist with grant application and budget development
  • Review of funding applications
  • Provide guidance and technical assistance to subrecipients
  • Monitor subrecipients
  • Assess project/program success
SECTION DESCRIPTION
This section conducts risk assessment of all subrecipients who receive a grant from DHSEM, conducts on-site monitoring, and provide subrecipients with technical assistance and grant management best practices.

POSITION DUTIES:

Subrecipient Monitoring:
  • Conducts compliance monitoring reviews of subrecipients throughout life-cycle of the grant agreement
  • Performs risk-based monitoring activities of subrecipients including on site monitoring visits and ongoing monitoring activities
  • Reviews subrecipients' audit results via the Federal Audit Clearinghouse
  • Issues management decision on subrecipient's audit findings and ensures the subrecipient takes appropriate and timely corrective action
  • Assists in tracking subrecipients' fiscal and programmatic activities of federal and state grant to ensure compliance with federal and state rules and regulations.
  • Assists in analyzing awarded grant's terms and conditions, standard assurances, reporting requirements (fiscal and programmatic), OMB circular requirements against grant application and budget (goals, objectives, statement of work/deliverables, reports), and procurement documents.
  • Assists in assessing documents, reports, procurement processes (invoices/requisitions) or other instrument that will verify grant's statement of work, expenses and deliverables against application submitted to funding source.
  • Assists in assessing subrecipients' documents such as payroll register/payroll history, invoices, receipts or other instruments that verify expenses and proof of deliverables against approved budget.
  • Performs other work related duties and responsibilities as assigned.
Work Lead:
  • Subject matter expertise in State and Federal grant programs including policy, procedures, guidelines, and fiscal rules
  • Strong working knowledge of procurement practices which includes State and Federal procurement rules
  • Subject matter expertise in internal controls, including but not limited to, conflict of interest, separation of duties, cash management and budgets
  • Assume the lead role in subrecipient monitoring either on sight or via desk review and determines corrective actions for single audits and monitoring visits
  • Analyzes annual risk assessment reports of subrecipients and makes recommendations to leadership based on those results
  • Responsible for representing the team in difficult situations where conflicting personalities may hinder success
  • Fills in behind the Grant Compliance Manager as assigned and needed

State Emergency Operations Center:
  • As directed, provide pre-disaster support to the State Emergency Operations Center training and exercise program up to 5% of time.
  • During a state declared disaster, provide operational support to the State Emergency Operations Center as directed.
WORK ENVIRONMENT
  • Primarily 8:00 am – 5:00 pm work hours, Monday-Friday
  • Approximately 15% spent in the field, 85% spent in the office - this position may require shift work and on-call status;
  • Travel may be required during work hours throughout Colorado/Metro Denver/Front Range;
  • Occasional overnight travel throughout Colorado;
  • Required to operate CDPS vehicles at times

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

Applicants must be a resident of the State of Colorado at the time application is submitted to be eligible to apply.

Requires graduation from an accredited college or university with a bachelor's degree. Please attach a copy of your college transcripts at the time of application to verify education. Also requires a minimum of three (3) years full time professional experience in grants management including experience in:
  • compliance;
  • administration of federal, state, local and foundation grants;
  • grant monitoring (both desk reviews and on site monitoring visits);
  • expert knowledge of 2 CFR 200, the Stafford Act, and the Colorado Revised Statutes; and
  • review and analysis of internal controls, conflict of interest, separation of duties, cash management (budgets v actuals)
SPECIAL REQUIREMENTS
  • Must have transportation, proof of liability insurance, and must possess a valid Colorado Driver's License.
  • Willingness to work flexible hours, if needed. Ability to travel overnight and stay overnight approximately 15% of the time
  • Requires successful completion of a background search and polygraph exam. Recent criminal activity or drug use may be cause for removal from consideration for hire.

SUBSTITUTIONS
  • Experience as described above, demonstrating competencies equivalent to the competencies learned through completion of the required education may be substituted for the bachelor's degree on a year-for-year basis.

CONDITIONS OF EMPLOYMENT
  • Requires successful completion of a background investigation and polygraph

APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.


ADAAA ACCOMMODATIONS:
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact CDPS Human Resources at 303-239-4427 or [email protected] at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Supplemental Information

Complete Applications must include the following documents:
1) A complete CDPS Application for Announced Vacancy (please submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (must submit online as part of your application)
3) A copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accredited equivalency evaluation
4) Detailed, Chronological Resume
5) A Cover Letter
PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
  • Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
  • All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
  • If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.

Maryum Pelot 06550

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