USA

Receptionist

Miami - Florida (FL),

VMLY

Job Description:

At VMLY&R, we create connected brands. We resist the usual ways of seeing, doing and thinking — harnessing creativity, technology and culture — to reimagine the entire connected consumer experience. Our goal? To create work that becomes part of people’s lives, to drive value for our clients and, in the best of cases, to impact the world.

The receptionist at VMLY&R is responsible for first impressions. This person must possess excellent customer service skills and strong attention to detail, as well as a desire to learn and know more about VMLY&R and its daily operations. The receptionist is responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries and reserving conference rooms.

Responsibilities

  • Act as the face of the office for callers, clients, and guests
  • Greet guests warmly and connect them with the appropriate people
  • Promptly and courteously answer phones. Receive and relay messages
  • Assist in scheduling meetings and conference rooms
  • Regularly distribute the mail and handle all office shipping and receiving
  • Provide administrative support to Executive Assistant/Office Manager in as needed
  • Prepare and review expense reports
  • Assist with meeting preparation and break down
  • Plan, order and oversee lunches and other weekly office events
  • Ensure the office is fully stocked with supplies, snacks, coffee and other beverages
  • Maintain office appearance to create the best environment for employees and visiting clients
  • Manage local building management relationships and ensuring facilities are clean, in good working order, and up to code
  • Other responsibilities as assigned

Required Skills

  • Verbal and written communication skills
  • Professional personal presentation
  • Customer service orientation
  • Information management
  • Organizing and planning
  • Attention to detail
  • Initiative
  • Reliability
  • Stress tolerance

Required Experience


  • Knowledge of administrative and clerical procedures
  • Working knowledge in computer skills and relevant software applications
  • Knowledge of customer service principles and practices
  • Keyboard skills
  • Ability to work a switchboard

VMLY&R is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. VMLY&R is a M/F Disabled and Vet EEO/AA Employer.

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