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Carbondale - Illinois (IL),

Southern Illinois Healthcare

Job Description:


Responsible for accurate and timely scanning, quality review of all electronic media into ChartMaxx.


Role Specific Responsibilities
  • Distributes incoming faxes.
  • Scans daily cash and other correspondence into document imaging.
  • Performs all duties associated with attorney authorization letters. Scans authorization letters into patient accounts.
  • Handles postage monies for corporate mail.
  • Sorts, stamps and distributes mail.
  • Processes electronic media correspondence for scanning and quality review.
  • Ensures adequate postage monies are available in postage machine at all times
  • Maintains current mailbox identification for corporate depts and individual PFS staff.
  • Collects and distributes ChartMaxx document and fax trays in PFS, AR and Operations.
  • Balances and transmits daily deposits using Old National online banking module and Panini machine.
  • Researches unidentified mail correspondence for timely/accurate quality review.
  • Responsible for creating daily/monthly/yearly Cabinets, Drawers and folders in ChartMaxx.
  • Resolves Lost and Found Documents in ChartMaxx.
  • Coordinates coverage of the mail room and control clerk areas when short staffed or attending meetings.
  • Completes special projects from Manager when needed.
  • Assists with training and written procedures for scanning, quality review, mail room and mail machine.
  • Maintains scanning trays in PFS Operations and AR.
  • Maintains upkeep on the folding machine, fax machine and copy machine in the Operations work area.
  • Take certified mail to the post office for date stamping and pick up mail
  • Handle deliveries, pickups and building access calls from outside vendors
  • Review weekly corporate office FedEx bills for charge back purposes and scan to Accounting
  • Daily folding and mailing of itemized bills and self-pay letters


High school diploma or equivalent required

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