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Property Manager

Chicago - Illinois (IL),

The RMR Group

Job Description:


Overall, the Property Manager is responsible for all facets of the property(s) in his/her portfolio (approximately 474,976 sq. ft), and s/he has a responsibility to ensure the property is managed according to The RMR Group’s established procedures. All staff who report to the Property Manager must follow all established guidelines, procedures, and budgets as well. The Property Manager should also have a general knowledge of all building operating systems.


Building Operations:
  • Maintain and develop written standard operating procedures for building operations.
  • Ensure that mechanical/electrical system maintenance is being performed.
  • Life Safety issues including proper training of building staff and a written record of all testing and alarm activations.
  • Follow Risk Management guidelines as defined by The RMR Group’s Director of Risk Management.
  • Ensure that tenant services are provided according to all lease documents.
  • Oversee all construction/tenant improvements (including proper documentation).
  • Oversee all contracts/vendors (including proper documentation).
  • Implement energy management program and monitor utility usage.
  • Supervise, train and motivate building staff.
  • Interface with brokerage agent.
  • Work with the Area Director to establish tenant relations and retention programs that are well planned and measurable.
  • Build and foster tenant relationships through frequent, in-person interactions.
  • Assist Area Director with the negotiation of lease renewals, extensions and expansions, and resolve issues with existing tenants.
  • Develop orderly system for lease, vendor and project files.
Tenant Construction Process:
  • Coordinate all construction work and its impact on the property.
  • Review and approve all construction documents and specifications.
  • Attend or designate an attendee to all construction meetings.
  • Monitor construction project progress including project close-out, finish dates, move-in dates, budget close-out.
  • Maintain summary file to include, bids, permit, Certificate of Occupancy, correspondence.
  • Maintain a full set of as-built building drawings and specifications.
  • Set-up and close-out Job Cost process.
Building Management Office Procedures:
  • Ensure efficient, courteous and professional day-to-day operation of the management office which includes:
    • Authorization processes
    • Correspondence and filing systems
    • Purchase of goods and services
    • General office operating procedures
    • Receivables/income/expense
    • Service/Maintenance requests
    • Specifications and bidding process
    • Tenant servicing/relations

  • Responsible for all aspects of the financial stability of the property including maintaining budgets, yields, and the following:
    • Budget-to-actual reports
    • Accruals
  • Review of recurring charges/miscellaneous billings/AP approval.
  • Review of rent roll for accuracy.
  • Interaction with accounting.
  • Monthly Asset Report/Monthly Reforecast.
  • Budget preparation.
  • Capital Planning and oversight of building improvements.
  • Job-cost system organization.


  • Bachelor’s degree – Minimum 3.0 GPA required. Preferred course of study Business Administration, Real Estate or Accounting.
  • Four to eight years’ experience in commercial real estate.
  • RPA or CPM designations a plus.
  • Broker’s License preferred.
  • Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications.
  • Previous supervisory experience.
  • Strong communication skills, both verbal and written, are essential.
  • Excellent client service orientation.
  • Exceptional organizational skills.
  • Ability to work in a fast-paced, collaborative and results driven environment.
  • Strong proficiency with Property Management/Accounting Software (preferably Yardi and Argus Enterprise), Excel and other Windows applications.
  • Will be required to perform off site duties through the use of a personal vehicle.
  • Must have a valid driver’s license.
  • If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment.

Company Overview

The RMR Group Inc. is a holding company, and substantially all of its business is conducted by its majority-owned subsidiary, The RMR Group LLC. The RMR Group LLC is an alternative asset management company that primarily provides management services to publicly traded REITs and real estate operating companies. As of March 31, 2019, The RMR Group LLC had approximately $30.0 billion of total assets under management, including more than 1,500 properties, and employed almost 600 real estate professionals in more than 30 offices throughout the United States; and the companies managed by The RMR Group LLC collectively had over 50,000 employees. The RMR Group Inc. is headquartered in Newton, Massachusetts.

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