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Accounts Payable Specialist

Schaumburg - Illinois (IL), 60173

Sasser Family Holdings

Job Description:

About Us: More than 90 years ago, Fred H. Sasser started his own business in a small Chicago railyard. Today, that small business has developed into Sasser Family Companies: a growing group of rail, automotive, and aviation transportation businesses across North America and abroad, with a focus on continuous improvement and innovation. And we haven't forgotten what got us here: the Sasser family values, spirit, and exceptional personal service continue to drive us today, and the Sasser family of companies are rooted in the strength of our connection with our customers, employees, and the communities where we work and live. Learn more about our history, our culture, and our mission at:

We are looking for an Account Payable Specialist who is one of the key members of the company’s finance team. The individual supports the Accounting Manager and is responsible for the effective execution and control of designated facets of the Finance and Accounting functions. Key responsibilities include overseeing the accounts payable process, check processing and other general accounting duties.

Accounts Payable:
  • Enter approved general A/P invoices and broker commissions payable through Intacct
  • Process all payments, service invoices and faxes for the maintenance group
  • Prepare Comdata Maintenance, License & Title (L&T) and Voyager payables
  • Handle communications with vendors seeking payments and investigate delayed payments/approvals
  • Work with other departments on corrections to AP bills – voids, reissues, reclass entries, duplicates, etc.
  • Select bills to pay and issue checks as requested by Purchasing, L&T, Maintenance and others
  • Void checks as needed
  • Analyze AP processes and controls for rebillable transactions (L&T, taxes, tolls, violations, etc.) and resolve differences

Vendor, W9 Management and 1099 filings:
  • Maintain backup files for older vendors and update / scan into Intacct as needed
  • Identify and correct any vendor’s missing information
  • Use third party software (Tax1099) to match TINs in Intacct and correct as needed
  • Mail out 1099s and file electronically by governmental due dates

General Accounting
  • Reconcile previous month new deals/solids/amends & gains/losses quarterly; reconcile yearly
  • Serve as subject matter expert on accounts payable, cash disbursement and vendor functions for all systems upgrades and projects
  • Prepare requested data for auditors as needed
  • Back-up AR Cash application and Collections as requested

  • High School Diploma
  • Experience working in a large-scale ERP environment, preferably Intacct

  • Excellent attention to detail
  • Excellent communication skills, both verbal and written
  • Ability to communicate concisely, but also analyze data as needed
  • Organized and dependable
  • Ability to work in a fast-paced environment with a high sense of urgency
  • Ability to learn new concepts quickly
  • Ability to multi-task
  • Ability to effectively work in a team environment

Equal Opportunity Employer/Veterans/Disabled

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