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Office Administration Assistant

Louisville - Kentucky (KY),

Management SSK

Job Description:

We are seeking an organized, self-motivated office administrator to join our growing organization. In this position, you will manage a variety of administrative tasks such as answering calls, organizing mail, and directing visitors. As you will provide office support and coordinate office activities, a positive attitude and attention to detail are a must.

Office Administrator Duties and Responsibilities

  • Welcome visitors and providing assistance as needed
  • Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed
  • Create, update, and maintain personnel records, financial records, and other records/data
  • Assist with bookkeeping
  • Support community manager
  • Organize office, community room, equipment, and cleaning
  • Coordinate building and maintenance issues for general repair and updates
  • Organize special functions and social events
  • Purchase supplies, maintenance material and other equipment
  • Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient
  • Prepare correspondence, documentation, or presentation materials
  • Assist other departments with administrative or clerical support

Office Administrator Requirements and Qualifications

  • High school diploma; associate’s or bachelor’s degree in business, administration, or related field preferred
  • Prior experience handling administrative responsibilities or related field
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
  • Highly organized multitasker who works well in a fast-paced environment
  • Willingness to learn and to grow with the company

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