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Administrative Assistant

Mandeville - Louisiana (LA), 70448

Motor Services Hugo

Job Description:

Founded in 1998, Governor Control Systems, Inc. (GCS) is a privately held company, specializing in the design, installation, service and repair of rotating and reciprocating equipment control solutions to the marine and land-based power generation industries.

Headquartered in Fort Lauderdale, Florida, GCS offers a comprehensive range of solutions and products for the service, repair, and system upgrades of engine and turbine control and monitoring equipment. GCS is part of the MSHS Group, providing innovative, turn-key solutions for prime movers.

Governor Control Systems, Inc., has a vacancy in Mandeville, LA for an Administrative Assistant.

Administrative Assistant

(Reference # GCSAA121119-LA)

Administrative Assistant

Summary: The Administrative Assistant provides high-level administrative support to the service and sales department and others by engaging in research, scheduling appointments, handling informational requests, ordering office supplies, handling mail, providing support to the sale and service department and performing other clerical work. Will also be responsible for on call nights and weekends once or twice a month and creating spreadsheets using Microsoft office.

Essential Duties, Skills and Responsibilities:

  • Inside sales and service which requires on call nights and weekends every 2nd or 3rd week.
  • Maintains inventory by checking stock to determine inventory level; anticipating needed parts; placing and expediting orders.
  • Supporting the Sales and Service department.
  • Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
  • Uses computers for various applications, such as database management or word processing.
  • Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication.
  • Answer telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
  • Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results. Provides information by answering questions and requests.
  • Creates, maintains, and enters information into databases, makes copies of correspondence or other printed material.
  • Sets-up and manages paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as service work orders, invoices, attendance records, correspondence, or other material.
  • Prepares and completes invoicing procedures in the Service Department.
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Operates office equipment, such as fax machines, scanners/copiers, or phone systems.
  • Completes forms in accordance with company procedures.
  • Performs other duties as assigned.

Education, Experience and Requirements:

  • High school diploma or GED
  • 2 years administrative support experience.
  • Knowledge of accounting, data and administrative practices and procedures.
  • Knowledge of business principles.
  • Proficient with office software packages (e.g. word, excel, PowerPoint, etc.).
  • Experience with managing files and records; and designing forms and office reports.
  • Must have effective communication skills, possess good interpersonal skills and have the ability to work as part of a team.
  • Must have valid Driving License.

Governor Control Systems, Inc. (GCS) is an Equal Employment Opportunity/Affirmative Action employer. All aspects of consideration for employment and employment with the Company are governed on the basis of competence and qualifications, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, State or local law.

Governor Control Systems, Inc. is a Drug-free Workplace.

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