Assistant - Background Investigations
Annapolis - Maryland (MD), 21401
Anne Arundel County Public Schools
Reports To (title only)
Current as of
Sr Manager-Employee Conduct and Performance Management
Is this position exempt from overtime pay?
Assists in ensuring the AACPS’ employee background investigations program is in compliance with federal and state laws. Assists with the coordination of background interviews, monitors critical law enforcement agency alerts, and maintains the employee, volunteer, and chaperone background investigations database and records. Assists the Senior Manager with employee discipline/background case management, and general office processes. Maintains and utilizes the employee misconduct investigation database; performs research for individual cases; composes sensitive and confidential correspondence; and interacts with and advises a large number of individuals in the school system including administrators and other managers.
Essential Duties & Responsibilities
Does this position have supervisory responsibilities?
1. Assists in all background investigations requests and processes informational reports received.
2. Maintains records and reports for background checks pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland.
3. Supports the daily operations of the background investigations program.
4. Provides guidance to contractual fingerprinting staff regarding applicant eligibility for screening.
5. Assists with fingerprinting and background contractual disputes.
6. Researches and provides background case information reports for use by the Board, Superintendent, AACPS management, and administrative hearing officers.
7. Maintains a centralized (system-wide) background investigations automated database system for investigative staff members and volunteers/chaperones.
8. Intakes initial complaints/reports and evaluate incoming data in accordance with employment disqualification criteria.
9. Conducts subject interviews with new applicants with possible disqualifying background histories and determines new applicant eligibility for employment. Takes appropriate action to exclude disqualified applicants from further consideration.
10. Conducts background checks through NASDETC (National Association of State Directors of Teachers and Certification) and maintains records for each applicant.
11. Serves as a secondary point of contact with the Criminal Justice Information System (CJIS), other Board personnel, police department and the Department of Social Services.
12. Serves as primary point of contact for background information pertaining to volunteers/chaperones.
13. Serves as back up to the Background Investigations Technician, and the Employee Investigations Support Specialist.
14. Performs other related duties as
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made on request to enable individuals with disabilities to perform the essential functions.
High School Diploma or Equivalency Certificate.
Three (3) years of general office clerical, secretarial and/or office administration experience, preferably in PreK-12 education environment.
- New employee intake processing in an investigative environment preferred.
- Experience in database management.
Knowledge, Skills, and Abilities
Demonstrated ability to manage highly confidential matters and make decisions independently.
- Excellent spelling, grammar, organizational and planning skills.
- Ability to exercise tact and good judgment in dealing with Board of Education and external personnel.
- Demonstrated ability to effectively work and provide excellent oral and written communication with diverse populations.
- Demonstrated proficiency with business software (e.g. Microsoft Office Suite-Word, Excel, Outlook and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.
- Knowledge of criminal and employment law desired.
Career Ladder Requirements
Eligibility for Consideration for Advancement from Grade 9 to Grade 10 requires:
- Two (2) years continuous successful experience in the position at the grade 9 level.
- Mastery of all responsibilities and duties of the position.
- Achievement of identified goals as they relate to the needs of the district and as established by the supervisor.
- Evidence of completion of additional training that may be recommended by supervisor and/or participation in approved professional development programs or courses, approved in advance by the supervisor.
- Consistent maintenance of an effective and orderly work environment.
- Consistent compliance with general office procedures such as standards contained in the AACPS Employee Handbook; demonstration of discretion and excellent customer service; regular and punctual attendance; and building dress code, including wearing AACPS ID badge.
- Above Satisfactory overall job performance for two most recent consecutive years.
- Recommendation of the supervisor.
- As required by the duties and responsibilities of the job.