Administrative Office Support Assistant
Jefferson City - Missouri (MO), 65109
Join Our Team! We are looking for an individual who is efficient and comfortable being a member of a collaborative team that enjoys challenges and working with a diverse group of people. The ideal candidate for this job is motivated, resourceful, a good problem solver, able to prioritize work assignments as they come in, organized and capable of working with minimal supervision. Assuring a steady completion of workload in a timely manner is key to success in this position.
Primary duties involve general office operations including: answering phones; formatting, proofreading and copying memos, letter, faxes, expense reports, and forms; handling incoming and outgoing mail; responding to electronic communications; maintaining the office filing system and retrieving material from files as requested.
Knowledge, Skills, and Abilities:
- Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies and processing invoices for timely payment.
- Personnel liaison for multi-team environment, coordinating personnel actions and ensuring proper paperwork in completed submitted in a timely manner.
- Organizing and schedule meetings, appointments, attending and transcribing meetings minutes as needed. Coordinating travel arrangements for the team and preparing expense reports for staff. Creating and processing purchase requests for applicable requests such as: hotels,
memberships, exhibits and conference fees.
Data entry, invoicing, payment tracking, and reconciling for data requests fulfilled by team staff.
The candidate in this position must be proficient in MS Word, Excel, Outlook; knowledge of Access, and Adobe Acrobat preferred. The position requires professionalism in a fast-paced environment, excellent attention to detail, initiative, flexibility, strong organizational skills, and ability to acclimate to changes in priorities in order to meet critical deadlines. This position will work with multiple groups within the bureau and section and will often require independent thinking.
Job Posting Number:
Number of Vacancies:
Health and Senior Services
920 Wildwood Drive
$25,564.00 - $32,000.00 Annual