USA

A/R Specialist

Three Forks - Montana (MT),

Wheat Montana Bakery

Job Description:

A/R SPECIALIST AND OFFICE ADMIN

ESSENTIAL FUNCTIONS (A/R SPECIALIST):

  • Review assigned accounts for balances 16+ days past due.
  • Make outbound collection contacts via email or phone calls in a professional manner while keeping and improving customer relations.
  • Research and follow-up on payment discrepancies which may involve navigating customer’s websites/portals to find information, issuing credit memos.
  • Research and resolve all short payments, deductions credits to ensure they are valid.
  • Responsible for G/L Credit Memo processing, including coding to the correct ledger account and receiving appropriate approvals.
  • Utilize customer portal information to reduce payment days and discrepancies.
  • Identify issues attributing to account delinquency and discuss them with management and sales rep.
  • Run and note the applicable aged AR report weekly for consolidation purposes and management review.
  • Apply open credits and payments as necessary.
  • Provide timely follow-up on payment arrangements.
  • Mail correspondence to customers to encourage payment of delinquent
accounts.

Send customer documents and follow up.

ADDITIONAL RESPONSIBILITIES (OFFICE ADMIN):

  • Monitor and manage general insurance related documents and claims (vendor/employee COI’s, claims reporting, etc.).
  • Assist with payroll/HR admin tasks.
  • Perform other duties as requested or assigned.

QUALIFICATIONS/SKILLS:

  • Associate’s Degree or equivalent experience preferred
  • Previous A/R experience preferred.
  • Knowledge of accounting basics.
  • Proficiency in Microsoft Office, including Excel, Word and Outlook.
  • Ability to prioritize tasks throughout the day.
  • Strong communication, problem solving and analytical skills required.
  • Ability to work independently and to adapt to a fast-changing environment.

Ability to work in a fast paced working environment

Job Type: Full-time

Education:

  • Associate (Preferred)

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan

Schedule:

  • Monday to Friday

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